How do I complete my outstanding timesheet?

To fill in outstanding Timesheet, click on My Outstanding Timesheet menu at the top left hand-side of the application. The following page will appear.

When the timesheet for the employee has been created by Finance, it will appear as shown in the image above. The Timesheer Period column contains hyperlink to redirect employees to the timesheet form. Select the outstanding timesheet to fill in by clicking the Timesheet Period, and the New Timesheet page will appear.

The New Timesheet page consists of a header section and a detail section. The following image shows the header section of the New Timesheet page.

Note:

• Notice that the green section highligted above is related to the leave taken by the employee. This section will only appear when the configuration for integration between EWS Timesheet and Leave is being activated. Otherwise, this section will not appear.
• Only approved leave will appear in this section.
• In the detail section, the total hours the leave taken will be automatically filled up by system as shown in the image below highlighted in green.
• The leave record cannot be editted or changed in EWS Timesheet.

The details section have several dropdown list selections to choose as shown in the image above. ALL dropdown lists are mandatory. Followings are the list of the dropdown lists:

• Activity Type
• Block Group. The selections on the Block Group dropdown list will determine the options in the Block Category dropdown list.
• Block Category. The selections on the Block Category dropdown list will determine the options in the Block dropdown list.
• Block

The Description of Activity and the Hours are free text. It is also mandatory to fill in these fields.

Click the ADD button as shown below, and please ensure the newly created record must appear in the details list as shown in the image below; otherwise, record is not yet saved.

The created record will have Edit, Delete, and Copy button as shown in the image above. The Edit button is to amend the record. The Delete button is to remove the record from the list. The Copy button is to create another record with exact same details of the existing record. This record can still be edited after automatically created.

Please ensure that the total number of hours is the same as the "Total Hours" stated in the header of the form; otherwise, the timesheet cannot be submitted as system will verify it. Please see the hours fields highlighted in red below.

Once all details have been inputted correctly, please click the SAVE or SUBMIT button highligted in red in the image below.

The SAVE button will generate the reference number as shown in the image below. The status of the form will remain as Draft.

The SUBMIT button will change the status of the form to become Pending, and the form will go to the approver. Approver will be notified by email notification for the submission. Once submitted, the approval route matrix will appear, indicating who is the approvers to approve the timesheet.

After submission, employee can still recall the submitted form to amend it by clicking the RECALL button. Approver will be notified by email notification for this action. Please take note that the Remark field will become mandatory when recalling the form. After making the amendment, employee can resubmit the timesheet form.